The form below is the front door of this office. You can request a trip quote 24/7 through it, including at four in the morning on a Sunday, because it is a form and forms do not keep a roster. What arrives in it is read by a person, and that person is in Rochester, New York, not in a queue somewhere else.
A request is not a booking and it is not an inquiry into the void. It is the start of a specific piece of work: Quiet Quarterly takes what you send, decides which of the twenty-two trips in the catalogue survive your constraints, writes to the companies that actually run those trips, and comes back to you with a figure for named dates. Trips here run from $1,285 to $4,980 per person, and the figure you get is for your party on your weeks, not a starting number with the awkward parts left off.
Reading a request out loud
The first thing that happens is unglamorous. Somebody opens what you sent, reads it end to end, and works out which of the six obstacles you are actually up against. Often it is not the one named in the message. A note that says the dates are impossible turns out to be a party that does not move at one speed, and the fix is a different trip rather than a different week. Sorting that out is the point of reading before replying.
Then the office writes to the operating companies. This is the slow part and it is slow for a reason: two separate businesses have to look at their own calendars and answer with real numbers before anything can be sent back to you. Quiet Quarterly does not run the trips and does not hold the inventory, so it cannot invent a price while waiting. It waits, then reports what came back, including the parts you will not like.
- 1. request lands
- The form posts to casement@quietquarterly.com and a copy is logged against your name and dates. No account is created, no password exists, and nothing is added to any list. If you would rather write plainly, send the same details to casement@quietquarterly.com yourself, or call (585) 240-3176, and if it is easier said than written you can call a travel agent in Rochester and work it through on the line and describe them.
- 2. read by a person
- given human eyes before that working day is over, somebody at the office reads the whole message rather than skimming for keywords. If a detail is missing that would change the answer, you get one short email asking for it, not a form to fill in again.
- 3. matched against the grid
- Your constraints are laid over the catalogue. Some trips survive all of them, some survive most, and the ones that fail get named along with the reason they fail. You are told about the near misses, not only the clean matches. the obstacle grid
- 4. priced by the operators
- The office writes to the two companies that would run the shortlisted trips and asks for a figure against your exact dates and party size. This takes two to four working days and is the reason the whole reply takes that long.
- 5. written figure returns
- You receive one email with the price per person, what the operating company includes, what it does not include, what it bills you for later, and the deadline after which the figure stops being good. Its cancellation terms come with it. the cancellation terms
Where the seat is not
It is worth being blunt about what sending this form does not do, because travel sites are usually vague here and the vagueness costs people money.
It does not reserve anything. No seat is held, no room is blocked, no deposit is taken, and nothing proceeds in the background on your behalf. Availability can move between the day you write and the day the figure arrives, and if it moves the office tells you so instead of pretending it did not. Sending the form also does not commit you to anything at all: you can read the figure, decide it is wrong, and walk away without a conversation about it. Nothing is owed.
And it costs nothing, in a specific way rather than a promotional one. There is no card field on this page, none anywhere on this site, and nobody at Quiet Quarterly will ask for a card number by phone or by email. When you decide to go ahead, the operating company bills you directly under its own terms, using its own payment page. Quiet Quarterly is paid a commission by that company after you have travelled and come home, which means this office earns nothing from a request that goes nowhere. how a request is handled
Two subjects sit outside this office entirely and are worth naming now rather than in a footnote. It does not sell or advise on travel insurance, and it does not sell or advise on entry documents of any kind. Where a trip has requirements of that sort, the office says the requirement exists and leaves the answering of it to you and to the operating company.
Six things that shorten the reply
Every missing detail below turns one email into three and adds days. None of it is personal information beyond what a booking needs.
- dates, and how firm they are
- Real weeks if you have them, and whether they can slide by a few days. "Any time in October" and "October 11 to 18, fixed" produce completely different shortlists.
- who is going
- Number of adults, ages of anyone under 18, and whether one person is travelling alone in a room priced for two. Say it plainly; it changes the figure more than anything else on this list.
- the flying limit
- Whether somebody will not fly, will not fly over a certain number of hours, or will not connect. If the ceiling is four hours in the air, write four hours.
- pace, honestly stated
- Whether the party can walk three miles on rough ground, whether somebody needs a slow morning, and whether anyone uses a stick, a chair or a knee that objects to stairs.
- what you have and have not done
- Whether this would be a first long trip, a first time out of the country, or the fifteenth. It changes which operating company gets written to, not the price.
- a rough ceiling per person
- A number you would rather not go past. It stops the office pricing four trips you were never going to take, and it is not treated as a target to reach.
If a question is answered better in general than in your particular case, it is probably already covered. the questions people ask